Overview

As an Inflight Catering Billing Coordinator at Flexjet, you will play a crucial role in ensuring accurate and timely finance and accounting-related transactions for our catering department. Your primary responsibility will be to manage and oversee the invoice and payment approval process, ensuring that all catering orders are properly reconciled. You will work closely with the catering and finance departments to ensure smooth and efficient operations. The ideal candidate will possess exceptional attention to detail, strong organizational skills, and the ability to work in a fast-paced environment.

Responsibilities

• Reconcile expenses through SAP Concur technology
• Collaborate with the catering team and operations to gather necessary information for expenses, including quantities, special requests, and pricing validation
• Coordinate with the finance department to ensure proper coding, recording, and processing of expenses is accurate
• Monitor and track payment status to ensure timely accounting processes
• Resolve discrepancies within the catering, accounting and financial process
• Maintain up-to-date and accurate records of all invoices, payments, and related documentation
• Collaborate with internal stakeholders to resolve any invoicing-related matters in a professional and timely manner
• Stay updated on industry standards, pricing, and billing practices to ensure compliance and accuracy
• Identify opportunities for process improvements
• Weekly and monthly reporting as requested by management

Qualifications

• Bachelor’s Degree or equivalent education and/or experience
• 1+ year experience in accounting, finance, business administration, or a related field (or equivalent experience)
• Proven experience in invoice generation, billing, or related financial roles, preferably within the private aviation or hospitality industry
• Strong attention to detail and exceptional numerical accuracy
• Proficient in using accounting software and tools for expense processing
• Strong experience working with Microsoft Office, Excel and SAP Concur
• Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines
• Effective communication skills to liaise with catering team members and finance department team members
• Ability to work independently and collaborate effectively within a team environment
• Flexibility and willingness to adapt to changing environments, tasks and priorities
• Strong problem-solving skills and a proactive approach to identifying and resolving issues
• Discretion in handling sensitive financial information and maintaining confidentiality